Download a Free Meeting Minutes Template for Microsoft Word® | Updated 6/3/2019

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With a wide variety of meetings ranging from informal to formal, our Meeting Minutes Templates are a great place to start. Choose the template that best fits the needs of your organization. One template focuses on following the formal Roberts Rules of Order. The others are more general and focused on the common items you'll want to include in your record.

• In this article, you’ll find a comprehensive selection of free meeting minutes templates for Word. These downloadable templates are easy to use and can be customized to fit your needs, allowing you to keep your meetings organized and on track. This free meeting minutes template has a classic.
• In this article, you’ll find a comprehensive selection of free meeting minutes templates for Word. These downloadable templates are easy to use and can be customized to fit your needs, allowing you to keep your meetings organized and on track. This free meeting minutes template has a classic.

Please enjoy our free annual shareholder meeting minutes template. This form—and all of our website’s content—is intended for individual use. We offer other useful templates as well, including minutes for the first shareholder meeting and a waiver of notice for your annual shareholder meeting.

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Meeting Minutes Templates

The Vertex42 meeting minutes templates can be downloaded for free, but you will be subject to the license agreement below. Each of these templates is theme-enabled, meaning that you can go to Page Layout > Themes and choose a new color scheme or font combination.

License: Private Use
Required: Microsoft Word® 2007 or later

Download

⤓ Word (.docx)⤓ Google Docs

Description

This version includes elements called for in the 11th edition of Robert's Rules of Order [1]. The manual is widely used to govern the meetings and interactions of parliamentary organizations. This template makes it easy to include all the information that should be preserved for each meeting. See the tips below for more information about using this template.

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Download

⤓ Word (.docx)⤓ Google Docs

Description

If your meetings are not as formal or you are just looking for a simple tool for taking minutes, this template is a good place to start. It does not include any special table-based formatting, so it is easy to customize to meet your specific needs.

Download

⤓ Word (.docx)⤓ Google Docs

Description

If you want to keep track of more details about your meeting, this version allows you to fill in the essential information while keeping it well-organized, using a table-based layout.

Tips for Keeping Minutes Using Robert's Rules

• Typically, the secretary keeps the minutes as a record of what was done at each meeting. In each meeting, the previous meeting's minutes are approved (and corrected, if necessary). Then they are added to the organization's Minutes binder, to maintain a record of what was done at each meeting.
• If a motion is adopted through a roll-call vote, you can list the names of each person who voted for and against the motion (rather than totaling the number of yea's and nay's). (According to RONR [1], p. 470, ll. 29-32).
• The secretary signs and dates the Minutes when they are approved at the next meeting. (According to RONR (11th ed.), p. 474, ll. 28-35)
• Minutes that will be published will often include more detail, such as a summary of the statements by each person who speaks on either side of an issue. (According to RONR [1], p. 475, ll. 27-34)

References and Resources

• [1] Robert's Rules of Order: RONR (11th ed.), pp. 468-480. The fourth edition of this book can be found online at www.rulesonline.com/rror-10.htm#60
• [2] How to Write and Keep Meeting Minutesvia NancySylvester.com - Especially for parliamentary procedure, based on the Robert's Rules of Order.
• Taking Good Meeting Minutesat businessproductivity.com

Related Content

An annual meeting of shareholders is held to discuss the needs of the corporation, review the previous year, and—most importantly—elect the directors. Of course, these kinds of major decisions should always be properly recorded in meeting minutes and added to the corporate record. We provide a free meeting minutes template for your annual shareholder meeting. Ultimate mahjongg 20 free download.

Why should I record annual shareholder meeting minutes?

Corporate Minutes Template Free Download Templates

You can keep the same directors on the board of directors from the previous year, but the annual shareholder meeting is your time to make changes if you would like. The board of directors are typically elected to serve on the board for 1 year or until another meeting of shareholders is held to vote for new directors.

Electing directors is one of the most important duties of a corporation’s shareholders. The directors are the decision makers of the corporation, and they elect the officers who run the day-to-day operations of the corporation. As a shareholder, director elections are one of the most significant powers you have. Major decisions like these should always be recorded in meeting minutes.